PDF Submittal and Resubmittal Tips

Permit number  "Unique Identifier"

Picture
Do not upload files without agency provided permit number.


Agencies will provide a  permit number.  You must use the exact, 100%, identical " Permit Number"  for every upload and resubmittal throughout the review process for a particular project.  

Note:  This includes spaces, dashes, etc.  Upper or lower case letters are not an issue.

Reason: The "Permit Number" is the "unique identifier" for the life of each project.  Files are automatically named and organized using the permit number and will be misplaced and not versioned properly if  the  permit number is changed.  In short, altering the permit number will probably delay your permit.

Subject to a $10 service chrg.

Rotate Drawings to Landscape View

Picture
When creating a drawing file make sure that the reviewer will not be required to rotate your files to do the review.  (The reviewer will generally request a resubmittal at your cost)

After Review

Picture
RESPONDING TO REVIEWER’S COMMENTS: Municipality sends reviewed files to you via email. You should receive a free Brava™ reader link attached to the email.  If not download a brava reader  here: http://www.bravaviewer.com/reader.htm Viewer Downloads and user directions are available at Brava Directions.

Resubmittal Guidelines

When resubmitting a revised file  you must include ALL the pages that were in the original file----NOT just the changed or new pages.

1. Changed page(s) directions: (pages included in original file)
Remove old page(s) and insert the changed page(s) in the appropriate order in the revised file.

2. New page(s) directions: (pages added to the original file)
Add any new page(s) to the end of the revised file.

Reason: Reviewers must be able to quickly compare file pages from one file version to another and a complete drawing file is necessary to expedite this capability.  Example: If a certain drawing was page 5 on the first submittal is must be page 5 on all the other submittals.

Group files into Sections

Picture
Create a new PDF file for each section of the plan.  i.e.  Architectural , Structural, Mechanical, Plumbing, Electrical, Fire, Civil, Landscaping, Calculations Georeports, etc.  

No files larger than 50 megabytes if possible. 

Drop-down choices of section types are provided on submittal site.  Do not use the same drop-down section type more than once.   Use the next best choice and continue to use that choice for that file throughout the project.

Reason: Uploaded files are renamed using a combination of the project name and drop-down name.  Each drop-down choice must be unique.

Note: 
1.  Files with over 35+/- drawing pages can be cumbersome for a reviewer when scrolling through your plans.
2.  There are several PDF utilities available on the internet,  some free and some almost free, that are helpful for merging, splitting and optimizing PDF files.   One such site is  http://www.a-pdf.com/index.htm.   You can download free trials from the A-PDF site.