SpaceDox Electronic Plan Review
The SpaceDox electronic plan review process is patterned to closely emulate best practices, existing work flow patterns and business procedures of a typical building department.
Although building and review departments from different municipalities and agences will have differences in their work flow processes, we hope you can relate to the example below of how one of our valued customers has mapped out their existing work flow process into SpaceDox:
This municipality used to have a paper review system which would start with a pre-construction meeting, and continue with six sets of plans submitted to an intake person, who would distribute them to reviewers. The reviewers would comment on the plan sets, and the intake person would collate those comments into one letter, and send it back with a marked-up set of plans to applicant. This process used to repeat until the plan was in an accepted form, at which point the municipality would place its seal on the paper drawing, which was to be used on-site.
By using SpaceDox to manage the flow of electronically submitted drawings, the municipality mapped out the following process:
Step 1
The building applicant uploads his PDF drawings to muni.
Step 2
The muni's intake person is notified via email that a new plan submission has arrived.
Step 3
Intake forwards the email link to the appropriate plan reviewers. (email links directly to specific plans)
Step 4
The plan reviewers review the submission, and make their comments and redlines.
Step 5
The muni's outtake person returns the reviewed plan to the applicant. In this step the outtake person can choose to combine all the comments of each plan reviewer onto one drawing using a simple function in the SpaceDox interface.
Step 6 (if required)
The applicant makes the required changes in CAD, saves as a PDF and resubmits (Step 1).
Step 8
Once the review is complete the final set of drawings can be stamped and returned to the applicant. At this point (or at any time) the agency can save an archive PDF copy of the files to their own servers.
Note: These steps may vary by agency.
At SpaceDox, we believe that electronic plan review is part of the natural progression in the evolution of building departments. It's going to happen, and SpaceDox is committed to being there when you are ready to start receiving electronic plan sets.
Please contact us if you have any questions. You may use the links in the upper right column of this website to test drive Spacedox or request a Q&A call .
We look forward to hearing from you.
